Members Privacy Notice

To allow us to provide the service you would expect from us, we process the following information about you:

• name
• address
• telephone number
• e-mail address

We need and will use your information to enable us to send information regarding General Meetings and other communications to Larkfield Housing Association Ltd members as governed by the registered Rules of Larkfield.

Your personal data will be securely stored electronically on laptop computers and other devices which are password protected and encrypted. Paper files will be stored in locked cabinets.

We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.

To view how long we keep your personal data, please visit our retention schedule here.

We rely on the following legal basis to use your personal data:

1. Where it is needed to undertake and perform our legal obligations and duties to you in accordance with/governed by the registered Rules of Larkfield Housing Association Ltd.
2. To provide the service you would expect from us.

The information you provide to us will be treated by us as confidential.

We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:

• External Auditors

If your details change, please contact a member of the Larkfield team on 01475 630930 to inform us to ensure that the information we hold about you is up to date.